Peoplechart Health Record Tools and Services
For Organizations
Our solutions are used by individuals and health professionals.
With the globalization of medicine, it’s time that individuals are able to share in the responsibility of managing the information created
about them. Our organizational clients fully endorse the patient-initiated approach, and in fact use it to their advantage — for
securing the loyalty and trust of their patients and for improving the overall quality of care.
Our tools not only exceed HIPAA standards but make good
business sense.
Peoplechart brings software as a service (SaaS) to a higher level by providing a robust client management platform that work
at both program and individual patient level. Health organizations — physician groups, clinics, and hospitals — have used our
tools in various departments or patient advocacy programs. Some just provide Peoplechart directly to their patients and physicians.
Besides the Personal Health Records tools, a partnership with Peoplechart means flexibility and an opportunity to strengthen
your brand. Our backend technology platform is built like a menu, where you choose the functionalities and services that make
sense for your users and the branding that you wish to communicate about your organization (logos, marks, photos, colors, and fonts).
We can even change our standard way of organizing information to accommodate new views and categories in a heart beat. It’s important
to us that you and your users find the information quickly and efficiently. We can also add new data sets and rename certain fields in
our web-based forms so that you are capturing information most relevant to you.
The Peoplechart products and services can help your organization…
- Retrieve copies of medical records from various providers
- Capture and send data in standardized electronic formats for efficiency
- Organize volumes of information so you can quickly find what’s relevant
- Provide physicians with four types of note-taking forms (eNotes)
- Enter information about personal health status and history of your patients
- Securely communicate and track physician referrals (Secure Messaging)
- Take advantage of certified and illustrated A.D.A.M. Health Encyclopedia
- Upload or download files with 256-bit encryption (CD-Rom or flash drive)
- Improve your brand and product offering with Peoplechart customization
- Coordinate care between multiple staff users and patients:
- Manage multiple patients, medical records, and documents
- Manage multiple staff roles, privileges, and patient assignments
- Toggle from primary to secondary role for staff based on schedule
1. Administer
In a few easy steps, organizations can create health programs for different departments or facilities by using our
systems, without compromise to patient privacy. Program managers can quickly create or edit roles/titles, set privileges,
or assign specific staff to patients or clients. They can easily communicate with each other, change staff assignments,
and switch primary to secondary (backup) team so every patient is being cared for in a thoughtful way. We even provide a
way for you to track and adjust for differences in time zones for care that is being transitioned to other regions of this
country or around the world.
2. Communicate
We developed an internal messaging system so that people, tasks, and schedules can be coordinated among
staff users, patient, physicians, or caregivers. The messaging system is much like an email system with editorial
features and can be used to communicate between individuals or among groups. Unlike emails, the messages are
sent/received inside of one secure server and guided by the roles and privileges assigned to each user.
Email notifications are sent to the recipient to check the Inbox any time a message is sent. Users can attach
specific reports, indexed documents, and health profiles onto the message to highlight certain information about
the patient.
3. Facilitate
In addition to communications, staff can facilitate the delivery of care in several ways:
- Invite physicians and other care team members to join as new users of the Care Community, where medical information
can be shared, patient referrals made, medical notes added, and the support structure for a specific patient grows.
- Assist by recording information about the patient’s health and history that you can update or edit according
to the needs of your organization.
- Search for and highlight medical records or reports via Manage Folders and refer patient to other physicians via
Manage Referrals.
- Guide patients to use the certified Health Encyclopedia when they have questions about their disease, conditions,
and the latest treatments.
4. Integrate
Our integration engine is the life blood to accurate and complete information about the patient. The application electronically
pulls from the source, maps the data in standardized formats, and stores it in the PHR along with other information about the patient.
We have four ways of capturing patient information:
4 Ways of Capturing Patient Information
A major part of Peoplechart's service is focused on capturing a complete and accurate picture of patient’s health and
health history. We believe that by assisting in the process of medical record collection and when possible, electronic
capture from various provider sources, we have added value to the completeness and accuracy of the information about the
patient. An equally important priority for our systems development team is to ensure that the information is organized
in ways that enable the user to find the information as needed. The final requirement is to provide flexibility — add
means for the user to enhance the PHR through notation or by uploading data files onto the PHR.
- Medical Records Collection — A health manager, patient, or a patient-authorized care giver can submit a
request for Medical Records Collection service. Once the provider’s information is entered, our collection service performs
several communications with the provider office to retrieve the medical records. Peoplechart team has extensive experience in
medical record retrieval and a deep understanding of national and state laws governing privacy, timely delivery of the medical
records, and provider fees. When it comes time, we send email notifications to the health manager and patient to given an update
on our efforts and when it comes time to collect new pages from the same provider.
Click here to learn more about our medical record collection service.
- Electronic Transmittal and Data Mapping — Peoplechart can capture, translate, and populate the database with electronic
data — with diagnostic labs for now and e-meds to follow. The tedious work of mapping data from one format to another is already tackled
by Peoplechart — and can save valuable time and development resources for any organization. Users can download electronic data files in
XML, CSV, Excel, PDF, TIFF, and HTML format.
Show Screenshots
Click each thumbnail to enlarge. Click again for a higher resolution.
 Lab test results pulled directly from diagnostic centers mapped from HL7format to XML format and/or
other formats based on industry standards. |
Hide Screenshots
- Document Upload — Any user who is authorized to upload documents (as a feature privilege) can upload any electronic
file documents from the Personal Computer onto the web-based PHR. Through a wizard, the user can type in a file name, date, and set
the privacy flag on any uploaded document. The file, when clicked open, is displayed in a separate browser that can read over 20
different file formats including Word, Excel, PowerPoint, PDF, and HTML.
- Web-Based Forms — Over twenty e-forms tailored for the patient and for the health care professionals to add information
about the patient’s health.
Patient Forms
Patients and their caregivers can use one of 20 sections to add health and health history to Peoplechart.
Physician Forms
Healthcare professionals can provide physical exam notes, progress notes, consultations as well as treatment and care plans.